A Consultation That Starts the Right Plan
New clients choose an available consultation before they can schedule a treatment that requires clinical review.
- Consultation rules
- Live availability
- Online deposits
Clinical Precision, From First Consult to Final Session
Consultation scheduling, digital intake, treatment series tracking, deposits, and complete client records — the operational backbone of a modern aesthetics practice, free.
A More Confident Way to Manage Your Med Spa
Med spa clients expect clinical precision and genuine warmth in the same visit. Delivering both means getting consultation, consent, treatment, documentation, follow-up, and payment in the right order.
Cloud Studio Manager connects those steps automatically so your team can focus on client outcomes instead of chasing forms, package balances, deposits, and scattered records.
Everything Your Practice Needs Working Together
One connected operational toolkit for the client experience, the treatment plan, and the clinical details behind every result.
Consultation-First Online Booking
Guide new clients to the required consultation before treatment availability appears, then collect deposits for eligible services during booking.
Digital Intake and Consent Forms
Send intake and consent forms automatically, see completion status before arrival, and request updated forms when previous documents expire.
Complete Med Spa Client Records
Keep medications, contraindications, treatment history, visit notes, preferences, and recommended next services in one organized profile.
Before-And-After Photo Tracking
Attach progress photos to each client timeline alongside treatment notes so results remain easy to review across the full care journey.
Treatment Series and Deposits
Sell multi-session plans, track every completed visit and remaining credit, and apply booking deposits to the final checkout balance.
Practitioner Credentials and Alerts
Manage specialties, certifications, licenses, public bios, and renewal reminders so every practitioner stays ready to treat.
Four Clinical Moments One Confident Experience
See how Cloud Studio Manager connects consultation, consent, treatment records, photos, and follow-up from the first booking to the final session.
Make the Right First Appointment the Only Option
Mark any service as consultation-required and the booking flow guides a new client to the consultation first. Deposits, room needs, provider availability, and treatment duration stay connected to the real calendar.
- Enforce consultation-before-treatment rules
- Collect deposits during online booking
- Protect providers, rooms, and equipment
- Build reset time into every treatment
See the Full Story Behind Every Result
Keep treatment history, contraindications, medications, consent status, visit notes, before-and-after photos, and the next recommended treatment inside one organized client record.
- Review progress in one chronological timeline
- Keep photos connected to treatment notes
- Give every authorized provider useful context
- Re-prompt clients when forms expire
Keep Every Client Plan Moving Forward
Treatment Series That Track Themselves
Sell multi-session plans and let Cloud Studio Manager update completed visits and remaining credits automatically.
Progress Photos in the Right Record
Keep before-and-after photos beside the relevant visit notes and recommendations for clearer progress review.
Calendar Protection Without Busywork
Use deposits, confirmations, SMS reminders, and configurable no-show charges for high-value treatment slots.
Credentials That Stay Current
Store specialties, certifications, licenses, bios, and expiry dates with alerts before renewal deadlines arrive.
Free Med Spa Software Funded by Payments
Cloud Studio Manager is built and sustained by Host Merchant Services. HMS earns revenue when participating businesses process payments—not by charging med spas for software.
Payment processing uses transparent interchange-plus pricing with rates guaranteed to match or beat what you pay today. That is why consultation scheduling, forms, client records, photos, series, credentials, reporting, and payment tools are included for $0 per month.
- No monthly subscription
- No Per-Practitioner Charge
- No Premium Feature Paywalls
Med Spa Software Made Clear
Everything you need to know before making the switch.
Every Treatment on Time, Every Guest Delighted
The complete day spa platform, free forever. Your serenity should extend to the software bill.